How to Save a Backup of Your Emails in Gmail (2020)

How to Save a Backup of Your Emails in Gmail (2020)
While Gmail could also be by far the most well-liked electronic mail shopper, there are fairly a number of options like Outlook and Mailbird that may give Google’s providing sturdy competitors each by way of sensible electronic mail administration and suppleness. So, when you’ve got determined to lastly swap your loyalty to different electronic mail purchasers, you might need to save a backup of your whole Gmail for reference. Even in case you don’t need to look past Google’s electronic mail shopper, having a backup of your whole Gmail account may very well be useful from a safety perspective.

How to Export a Backup of Entire Gmail

Thanks to the introduction of a helpful device known as Takeout, backing up Gmail has develop into a bit easy. Moreover, you even have the flexibleness to decide on particular information, file sort, and even most popular supply methodology that features electronic mail and cloud providers resembling Google Drive, Dropbox, OneDrive, and Box. Surprisingly, Apple iCloud is just not included within the checklist of cloud providers.

However, there are a few caveats that make the method of exporting Gmail account appear a tedious affair. First and foremost, Google doesn’t specify a timeframe when the archived recordsdata can be despatched. And second, if the entire file measurement is bigger than 2GB, Google splits the exports into a number of recordsdata. With all that mentioned, let’s get began with steps!

1. Open an internet browser in your laptop and head over to After that, make sure that to sign up to your Google Account. Then, scroll all the way down to the Account Storage part to verify how a lot storage is left in your Google Account.

Google Account

2. Now, click on on Manage your information & personalisation possibility situated beneath Privacy & personalisation.

click on Manage your data & personalisation option

3. Next, scroll down and click on on Download your information. (After that, you might get two choices: Export or Delete information. Choose Export).

scroll down and click on Download your data.

4. Next up, Google Takeout web page will seem. On this web page, you must see a protracted checklist of Google Services from which you’ll obtain the popular information. By default, all of the choices have been chosen. Since we need to again up solely emails, click on on Deselect All.

Click on Deselect All

5. Up subsequent, scroll down to search out Mail possibility after which verify the field for it.

The messages and attachments within the Gmail account are in MBOX format. The consumer settings are in JSON format. While MBOX is a regular format for storing emails, JSON is a regular light-weight data-interchange format.

As labels are utilized to whole threads in Gmail, you might obtain duplicate copies of some messages in case you select to export a number of labels.

Depending in your wants, you possibly can choose to export all of the emails or select to export solely particular emails. By default, all mail information is included.

Check the box for Mail

If you need to export solely particular information, click on on All Mail information included -> Include all messages in Mail. After that, select the particular information and click on on OK. 

6. Now, click on on the Next step button.

click on the Next step button.

7. On the subsequent web page, you’ve gotten the choice to export a replica of the content material in your Google Account to again it up. Additionally, there may be additionally an possibility to make use of the backup with a service outdoors of Google.

Google lets you select the file sort, frequency, and vacation spot as effectively. For occasion, make it ship the obtain hyperlink through electronic mail or add the recordsdata to Google Drive, Dropbox, OneDrive or Box.

select the option to send the download link via email or add the files to Google Drive, Dropbox, OneDrive or Box

There are two file sorts to select from – zip and tgz. Select zip because it’s probably the most most popular possibility. Besides, you possibly can even set it to export all of the recordsdata directly or select to export recordsdata each 2 months for 1 12 months.

Create Export

Bear in thoughts, the exports bigger than 2GB can be cut up into a number of recordsdata. After you’ve gotten chosen the file sort and vacation spot, click on on Create Export. That’s just about it! Now, look ahead to a number of hours or days for the backup of your emails to reach.

Create a Copy of Files from Gmail and Export with Ease

So, that’s the way in which you possibly can create a replica of recordsdata from Gmail and export to the popular vacation spot. Barring a number of caveats, the method is easy.

It’s price noting you can make the most of the Takeout device to export the info of different Google’s choices together with Chrome, Calendar, Classroom, and Google Photos. So, by no means fail to take advantage of this device to again up your information at the popular vacation spot.

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